Earlier this year, we asked about your biggest challenges in the Records Information Management (RIM) world and took notes along the way. The result? An ARMA experience that is focused on the five hottest topics, as defined by you, associated with RIM. Below is all the information we will be sharing in our booth.
Booth Conversation Stations
Managing Federal Records
What if you could transform the way you exchange information to accomplish America's business?
As a government entity, you need to strike a unique balance when it comes to information management. On the one hand, you need to collect, exchange, and analyze large amounts of sensitive information and make it accessible and usable to authorized parties. On the other, you need to ensure the security and integrity of that information. Hear how to organize, store, and securely destroy records while remaining in compliance with 36 CFR Part 1234, FEMA's COOP and agency-specific requirements. Discuss tools that organize information for easy access for FOIA requests, the Open Government Directive, internal audits, and Discovery.
Making Retention Work
Many organizations do a good job of retaining their records – that is, mostly because they never dispose of them! Hear practical advice for creating a Records Management Program that embraces both paper and electronic records, and provides the rules for enabling the destruction of records once they meet their retention requirement. You'll also hear about use of technology to "clean-up" legacy records in storage repositories – whether cartons or terabytes – and how to "internationalize" an RM Program.
Managing eRecords
90% of records in the private sector are electronic – either born that way or scanned from paper, and public organizations are moving in that direction. This brings up a lot of uncertainty as to how to manage them. Learn methods to extend your Records Retention Schedule compliance to electronic records - legacy or go-forward, unstructured or structured. Join in the discussion and hear about current best practices regarding records creation and management for social media, SharePoint™, and the Cloud.
Converting Paper to Pixels
Every day you're being asked to get more out of what you spend–and spend less while you're at it. Learn how to examine and identify cost reduction opportunities across your information-rich processes, including discovery, and how to leverage imaging to improve access to information, reduce costs, and demonstrate the value of good hybrid information management to senior leaders in your organization.
Unified Records Management
Best practices suggest knowing what records you have and where they are so you can access them when needed, consistently manage them through their entire lifecycle, and apply policy for retention, holds and disposal. And, while most agree that this makes a lot of sense, it is a complex problem to solve across physical and electronic records, and most organizations struggle to implement policies and processes across both. Many are now turning to SharePoint™ as an electronic repository for collaboration and records management. Hear practical advice on how to achieve real unification across physical and digital records and the steps organizations often use to get there. You're sure to leave this discussion with some fresh ideas!
2011 Conference Sessions
ARMA Presentations
Marketing the Federal Reserve Bank of Chicago's RIM Department and Program
(Sue Trombley & Jeremy Lewis)
Tuesday, October 18th: 2:30 p.m. - 3:30 p.m.
Learn how the Federal Reserve Bank of Chicago used creative and traditional marketing tools to plan, brand, and communicate the launch of their records and information management (RIM) program. Learn how to built a business case for your RIM program, how to staff your program, best practices for marketing it, and how to formally introduced your newly established RIM department. Learn who should be involved, how much time it will take, and practical approaches to help you market your RIM department and program.
Managing E-Mail Internationally: A Goodrich Case Study
(Sue Trombley & Maria Kortan-Sampson)
Wednesday, October 19th: 11:00 a.m. -12:00 p.m.
Learn how the Goodrich Corporation expanded U.S. e-mail management policy and tools to the European Union and Asia Pacific countries within which they conduct business. Explore how you can modify your role-based classification to include all locations, manage language barriers, and deal with strict privacy laws, including decisions about server placement. Find out exactly what it will take for your company to manage its enterprise e-mail internationally. Walk away with practical examples that will help you manage your enterprise e-mail.
Improving Profitability by Leveraging Technology and Best Practices
(Graham Riley & Michael Theis)
Wednesday, October 19th: 1:00 p.m. - 2:00 p.m.
Several real life case studies that cover hard copy (physical) and digital records management will be reviewed. Receive practical tools that will enable you to deliver real cost savings to your organization. Each case study provides an example representing a minimum of 25% savings in the total cost of ownership and has the ability to be implemented without capital expenditure. Take away tools that will equip you with the information and training required to initiate a cost savings project immediately upon returning to the office.
Knowledge Exchange Presentation
Are you ready for litigation?
Many Records Managers are at the center of the litigation discovery process and are not only being asked to continue to keep risks at a minimum and speed up the process, but to also integrate more seamlessly with other departments – like IT – while keeping costs in check. If this sounds like you then access this information to learn how to prepare for discovery by establishing and implementing a defensible program which aligns to your compliance, retention, and IT requirements into one process. Learn the best practices, see expert testimony, understand the new tools of the trade at your disposal, and identify where digital solutions will help you bridge the gap.
The Impact of Too Much Government Information
According to the IDC research study, "information overload" is reducing the productivity of government employees and increasing operational costs. Learn how you can reduce costs and improve efficiency through implementing an integrated information management strategy that utilizes a NARA-compliant storage facility, converts paper documents to digital records to enable efficient information access.
Learn how you can:
Meet FOIA and Open Government goals while still complying with records management requirements for NARA, COOP and your own agency.
Drive down the cost and effort of managing all information, in all formats, at every stage of its lifecycle.
Be certain that your physical and digital information is stored efficiently, accessed easily, and used effectively.
Auto-Classification for Records Clean-up
Are you struggling with trying to administer and manage terabytes of data on your servers or other storage media? We'll share with you what we've learned working with a selection of auto-classification tools that identify what you have, classify it, calculate destruction eligibility based on your retention rules, and allow you to take various actions – such as destruction or movement to lower cost storage.
Records Retention Schedule Health Check
Your Records Retention Schedule is the policy you depend on to determine how long you need to keep records – and when you can safely destroy them. But how do you know if it is defensible in the eyes of the court? Join this important session to learn practical steps you can use to assess the defensibility of your Schedule.
Thinking Inside the Box
While your recent attention may have been on getting control over your electronic records, effective management of your inactive paper records remains vital to efficient use of those records. In this session we will talk about ways in which you can convert your box inventory into "smart" boxes through classification and assignment of retention rules, as well as current best practices for holding, imaging, and destroying your legacy records.
Benchmark Your Law Firm Against Peers
Law firms like yours are finding ways to manage the crushing weight of volumes of firm and client information. Yet records management in a law firm is a journey, with a spectrum of milestones. Come find out how you stack up against peer law firms when we share the results of our Law Firm Records Management Survey.
The Unification of Records Management in SharePoint™
Are you struggling with trying to cohesively manage electronic records alongside your physical records inventory? Is the adoption of your current solutions falling flat? Drop by and we can share ideas on how to harness the viral adoption of SharePoint™ to cohesively manage your physical and electronic records. Join with experts from Iron Mountain and GimmalSoft as they share the latest breakthroughs that will simplify your records management processes on a unified platform. And, you'll get a sneak peek into how SharePoint™ can be a compliant environment not only for electronic records but also physical records!
